ConAdian, 1994 Worldcon

Financial Presentation for year ending 1 August 2004

for the Business Meeting at the 2004 Worldcon

prepared August 29, 2004 by Bruce Farr, CPA

Accounts are kept in Canadian dollars

and restated as USD for convenience, using

CAD

USD

 2 August 2004 exchange rate. (Note 2)

$1.0000

$0.7526

Income

No reportable operting income

Expenditures

Grants to Canadian conventions - Travel

$2,897

$2,181

Grants to Canadian conventions - Other

$931

$700

Misc. board costs, postage, PO Box

$5

$4

Total Expenditures

$3,833

$2,885

Assets

Chequing Account

$920

$693

Savings Account (net of non-reportable interest)

$30,891

$23,249

Total Assets (Note 1)

$31,812

$23,941

Notes

1. This balance is net of interest earned by ConAdian after the 2004 Worldcon. Per the provisions of WSFS Constitution 2.9.4, such interest is not considered part of ConAdian's WSFS reporting obligation.

2. Exchange rate obtained from http://www.oanda.com/

 


08/04/04

LACON III FUNDS

 ==================

09/01/97

 OPENING

  From LACON

 64446

10/23/97

PROJECTS

  SFOHA SUPPORT:5 YEAR

  -100.0

01/06/98

PROJECTS

  TAFF DONATION - BULMER REPORT

 -500.0

01/26/98

PROJECTS

  S. GOLDBERG MEMORIAL: HAR MUDD COLLEGE -500.0

 

01/26/98

PROJECTS

  1964 LEIBER SPEECH TRANS

  -25.00

01/26/98

PROJECTS

  1964 BAYCON TAPES TRANSFER

  -113.0

02/17/98

PROJECTS

  FAN GALLERY

 -452.2

05/03/98

PROJECTS

  TAFF - TUDOR REPORT

 -500.0

06/22/98

PROJECTS

  DONATION TO ASIMOV LECTURESHIP FUND

 -1000

10/18/98

PROJECTS

  ROTSLER AWARD

 -300.0

10/20/98

EQUIPMENT

 RADIOS

 -3327

10/20/98

PROJECTS

  X PRIZE DONATION

  -500.0

11/18/98

PROJECTS

  ROTSLER AWARD

 -229.5

11/18/98

PROJECTS

  ROTSLER AWARD

 -49.85

11/24/98

PROJECTS

  EATON CONFERENCE

 -3000

01/08/00

PROJECTS

  ROTSLER AWARD

 -300.0

01/08/00

PROJECTS

  TAPE TRANSCRIPTION

  -25.00

02/16/00

PROJECTS

  COPY LASFS HISTORY PIX

  -64.95

02/16/00

PROJECTS

  GARY BOOKS TO NESFA

 -38.01

04/26/00

PROJECTS

  GARY BOOKS TO BALTIMORE

 -14.41

04/29/99

PROJECTS

  FFANZ REPORT - 2 LOONIES

  -500.0

05/26/00

PROJECTS

  GARY BOOKS TO NESFA

 -210.5

05/29/99

PROJECTS

  CUFF REPORT - SPENSER

 -500.0

05/29/99

EQUIPMENT

 NEW MC/VISA MACHINE

  -1483

09/18/99

PROJECTS

  FAN GALLERY

 -298.2

10/17/99

PROJECTS

  FAN GALLERY

 -30.23

12/03/99

PROJECTS

  TAFF REPORT - ROBERTS

 -500.0

12/24/99

PROJECTS

  GUFF REPORTS:FOYSTER, GUNN, HARVEY, HAUS

  -2000

05/31/00

PROJECTS

  CUFF report

 -500.0

09/23/00

PROJECTS

  Gary Books and labels

 -130.1

09/23/00

PROJECTS

  Fan Gallery

 -28.10

10/12/00

PROJECTS

  DUFF - Janice Gelb

  -500.0

10/16/00

PROJECTS

  Fan Gallery

 -37.28

11/15/00

PROJECTS

  Gary Books

  -51.45

11/15/00

PROJECTS

  Rotsler Book

  -466.6

02/19/01

PROJECTS

  Gary Books

  -25.28

05/11/01

PROJECTS

  Nebula Banquet

  -115.7

01/19/01

PROJECTS

  CUFF Report

 -500.0

05/11/01

PROJECTS

  Nebula Banquet

  -378.0

06/19/01

PROJECTS

  Friends of Griffith Park Observatory

  -500.0

07/17/01

PROJECTS

  Gary Books

  -13.50

07/17/01

PROJECTS

  Retro Hugo packing

  -30.00

09/28/01

PROJECTS

  Rotsler Award 2000

  -300.0

11/01/01

PROJECTS

  Cases for Fan Gallery

 -792.0

12/17/01

PROJECTS

  Gary Books

  -14.43

12/17/01

PROJECTS

  History Exhibit cases

 -652.9

01/13/02

PROJECTS

  Fan Gallery

 -95.67

02/18/02

PROJECTS

  Rotsler Award 2001

  -300.0

03/23/02

PROJECTS

  GUFF report

 -500.0

04/27/02

PROJECTS

  Fan Gallery, CDs

  -618.2

06/18/02

PROJECTS

  Gary Books shipping

 -59.68

06/18/02

PROJECTS

  Worldcon History shipping

 -92.37

07/19/02

PROJECTS

  BEP pix shipping

  -76.26

08/20/02

PROJECTS

  Gary Books shipping

 -125.0

09/16/02

PROJECTS

  Art Show hangings

  -2348

11/18/02

PROJECTS

  SF History

  -233.2

11/21/02

EQUIPMENT

 Radio batteries

 -237.1

12/20/02

EQUIPMENT

 Baggies for art show

  -300.0

12/20/02

PROJECTS

  SF History

  -100.3

01/09/03

PROJECTS

  Fan Gallery

 -223.4

06/10/03

PROJECTS

  ConJose

  -3934

06/24/03

PROJECTS

  Blood pins

  -500.0

06/24/03

PROJECTS

  Web hosting

 -250.0

06/24/03

PROJECTS

  Web hosting

  -1500

08/14/03

PROJECTS

  Fan Gallery

 -212.0

09/01/04

PROJECTS

  Transfer to LACON IV

  -31144

 


Report on use of excess funds from LoneStarCon II

reported to WSFS 7/31/03

1,592.00

Bouchercon seed

15,000.00

16,592.00

ALAMO representatives at conventions

  Smofcon

716.03

  WorldCon 2003

500.00

  World Fantasy 2003

901.11

  Nebulas 2004

1,500.00

  BosCon 2004

750.00

  WorldCon 2004

485.90

  BoucherCon 2003

1,500.00

6,353.04

Grants to Conventions

  AggieCon

4,000.00

  Con DFW

500.00

  Left Coast Crime 2005

5,000.00

9,500.00

Other Expenses

  Annual meeting

336.58

  Strategic Planning Session

3,226.50

  Web Site

131.40

  Bank Fees

84.00

3,778.48

Total expenses

19,631.52

balance of funds 7/31/04

-3,039.52


Victorian Science Fiction Conventions Inc

Reg No: A0034011X

T/A AUSSIECON THREE, 57th WORLD SCIENCE FICTION CONVENTION INC

STATEMENT OF AFFAIRS as at 30 June 2004

 

Presented to the Business Meeting of the 62nd Worldcon

Boston,  September 2004

Balance Sheet

AUD

USD

Surplus held in Trust

13,219.90

9,518.33

Mark Protection Committee

-4,667.00

-3,360.24

8,552.90

6,158.09

Dispersment of Surplus

 

 

Grants to conventions

0.00

Fan Projects

400.00

288.00

Grants to Conventions (WFC 2006)

3,110.40

2,239.49

3,510.40

1,825.41

Surplus held in Trust at 30 June 2004

5,042.50

2,622.10

 


Chicon 2000

Final Statement of Financial Condition

Summary of Revenue and Expenses

Memberships

$680,701

Dealers’ Tables

42,500

Art Show Revenue

18,666

Advertising and Sponsorships

34,204

Royalties

10,764

Investment Income

29,282

Contributions and Pass-Along Funds

33,154

Miscellaneous

4,051

TOTAL REVENUE

$853,322

 

Administrative Expenses

$97,351

Guest of Honor Expenses

28,087

Publications

94,401

At-Con Expenses

265,581

WSFS Activities

8,338

Staff Reimbursements

126,121

Facilities Charges and Labor

132,543

Miscellaneous Expenses

14,444

TOTAL EXPENSES

$766,856

SURPLUS

$86,466

 

Disbursement of Surplus Funds

WSFS Mark Protection Committee Contribution

$1,467

Pass-Along Funds:

 

Millennium Philcon

6,000

Con José

6,000

Torcon 3

20,000

Noreascon Four

6,750

InterAction

9,500

L.A.Con IV

600

Other Donations:

 

Bucconeer [Student Science Fiction Contest]

8,100

ISFiC Press

8,200

ISFiC (in trust for future Chicago Worldcon bid)

4,450

Phandemonium, Inc. [Capricon]

4,100

DucKon

4,100

MSFFA [To Be Continued]

1,750

Voices for Illinois Children

1,300

Partial Refund of Bid Committee Dues

4,149

TOTAL DISBURSEMENTS

$86,466

BALANCE ON HAND

-0- 


The Millennium Philcon

Income Statement Cumulative through 8/1/04

 

 

Revenue

 

 

Ad Sales

20,250.00

 

Art Show

15,883.00

 

Asset Sales - Not Ord. Course

1,550.00

 

Contributions Income:Unrestricted

2,100.00

 

Dealers

56,741.00

 

Interest Income

19,535.00

 

Memberships

142,042.24

 

Memberships:At-con

188,019.80

 

Memberships:Attending Nonvoting Member

55,811.90

 

Memberships:Bucconeer Vot'g Memb Conversion

118,818.12

 

Memberships:Conversion/ Not Presupporter

1,950.00

 

Memberships:Converted/ Bucconeer

18,990.00

 

Memberships:Day Memberships

150.00

 

Memberships:Program Participants

11,130.00

 

Memberships:Publishers

2,380.00

 

Memberships:Supporting Memberships

800.00

 

Memberships:Uncategorized

63,362.86

 

Memberships:Voting Membership

86,490.00

 

Memberships:  Total

689,944.92

 

Misc Income

2,580.65

 

Miscellaneous Income:Hand. Access Device

700.00

 

Pass Along Income

26,542.54

 

Resale of Hotel Services

10,387.10

 

Sales

20.00

 

Convention Merchandise Sales

89.00

 

GoH Book Sales

6,770.03

 

Sales:Lapel Pins

35.00

 

Sales:Misc

2,909.50

 

Sales:Subcontractor Fee

7,500.00

 

Sales:Tee Shirts

180.00

 

Sales:To Members

815.00

 

Sales Total

18,318.53

 

Uncategorized Income

110.00

 

Total Revenue

864,642.74

 

 

Expenses

 

 

Awards

1,104.43

 

Baby Sitters

12,740.00

 

Bank Charge

142.00

 

Bank Service Charges

8,334.54

 

Banking Expense

274.54

 

Maintenance Fee

63.30

 

Bank Charge Total

8,814.38

 

Business Exp

667.98

 

CC Fee

139.53

 

Contract Labor

27,724.25

 

Copying

1,574.63

 

Discount

897.93

 

Equipment Rental

101,800.66

 

Events:Film/Video/Anime:Film

887.50

 

Events:Tech

1,797.48

 

Exhibition

19.00

 

Exhibition:Art Show

426.80

 

Facility Rental:Courtyard by Marriott Rental

158.46

 

Facility Rental:Hilton Garden Inn

1,272.24

 

Facility Rental:Loews

894.80

 

Facility Rental:Marriott

42,000.38

 

Facility Rental:Penn. Convention Center Rental

254,842.65

 

Facility Charges Total

299,168.53

 

Food & Beverage

13,076.99

 

Fuel

88.00

 

GoH per Diem Payments

2,500.00

 

Gratuities, Cash

1,267.87

 

Gratuities, Other

40.16

 

Hospitality

29.99

 

Insurance

6,700.00

 

Interchange

261.19

 

Int Paid

40.00

 

Internet Domains

420.00

 

Legal-Prof Fees

2,124.80

 

Licenses and Permits

420.00

 

Managers Meetings

1,591.41

 

Meals & Entertn

85.00

 

Member Refunds

95,850.00

 

Member Services:Registration:Registration Forms

262.00

 

Misc

11,763.18

 

Other Rental

6,561.00

 

Parking

333.00

 

Party Expenses

2,521.23

 

Photography

138.60

 

Postage

22,350.75

 

Postage and Delivery

47.02

 

Postage Total

22,397.77

 

Printing

53,355.46

 

Programming

700.00

 

Publications

3,604.35

 

Publications:Envelopes

2,238.05

 

Publications:Labels

106.90

 

Publications:Phlash

306.55

 

Publications:Progress Reports

9,089.88

 

Publications Total

15,345.73

 

Publicity:Advertisements

8,178.08

 

Publicity:Banner

66.12

 

Publicity:Flyers

615.56

 

Publicity Total

8,859.76

 

Ribbons

2,270.14

 

Royalty Advance

1,500.00

 

Secretary

172.44

 

Storage Rental

2,597.62

 

Supplies

3,845.52

 

Supplies:General

2,285.92

 

Office Supplies

175.25

 

Office Supplies:Badges

3,626.65

 

Office Supplies:General Office Supplies

4,293.33

 

Office Supplies:Paper

28.87

 

Office Supplies:Toner Cartridges/ Ink

448.06

 

Supplies Total

14,703.60

 

Support Services:Logistics

1,921.93

 

Support Services:Logistics:Storage

866.06

 

Support Services:Logistics:Truck Rental

599.02

 

Support Services:Logistics Total

3,387.01

 

Support Services:Office Equipment:Computers

389.00

 

Tax, Business:State Sales Tax

194.12

 

Telephone

1,108.44

 

Tolls

16.30

 

Transaction Fee

1,364.54

 

Travel

663.28

 

Travel & Ent:Entertainment

287.50

 

Travel & Ent:Travel

1,225.26

 

Travel Total

2,176.04

 

Uncategorized Expenses

9,787.25

 

Vice Chair Admin

202.51

 

WSFS

2,225.00

 

WSFS:Hugo Awards

6,549.26

 

WSFS:Service Mark

2,100.00

 

Total Expenses

755,239.51

 

 

Net Income Before Adjustments and Pass Along to Future Worldcons

109,403.23

 

 

Deduct Post-con Interest

2,286.80

 

 

Adjusted Net Income for Calculation of Pass Along

107,116.43

 

 

Total Funds to be Passed Along

53,558.22

 

 

Funds Passed Along through 8/04

54,000.00

 

 

Funds Remaining to be Passed Along

(441.78)

 

   Use

 

 

Net Income After Pass Along

55,403.23

 

Balance Sheet 8/1/04

Assets

Liabilities

Checking (FirsTrust)

37,855.50

Phanadelphia

2,269.20

Crestar (SunTrust)

14,558.27

PSFS grant

2,501.00

Money Market (PNC Bank)

3,526.55

Pass Along Liability

PNC Bank Checking

4,536.60

Total Liabilities

4,770.20

Advance Accounts

(1,229.04)

Withheld Interest

925.55

Equity

Ending Equity

55,403.23

Total Assets

60,173.43

Total Liabilities and Equity

60,173.43


ConJosé, the 60th World Science Fiction Convention
Report to 2004 WSFS Business Meeting

Restatement of 2003 Report

After making our report to the 2003 WSFS Business Meeting, ConJosé discovered a small number of errors and also incurred adjustments to its fiscal year ending June 30, 2003. The net change is only $287; however, in the interests of full disclosure, a copy of our restated 2003 report is attached.

2004 Report and Activity after June 30, 2004

A copy of our report for the fiscal year ending June 30, 2004 is attached. We have attempted to differentiate convention-related activity from non-convention activity generated by our corporate parent, primarily consisting of grant payments. As of June 30, 2004, our remaining balance reportable to WSFS was $7,878. Since that time, we have issued a grant of $3,000 to purchase high quality shipping cases for the Worldcon historical exhibits (these cases should be available in time to pack portions of the exhibits at the end of Noreascon 4). We have funded two $500 scholarships to send two promising convention-runners from the San Francisco Bay Area to the SMOFCon conrunning convention in Washington DC this December. We also granted $600 to the online magazine Strange Horizons (http://www.strangehorizons.org/) to pay for web hosting fees, and we have issued a challenge grant on behalf of Clarion West and will match up to $1000 in donations to Clarion West, as we did for Clarion last year. These expenditures will appear in our report to the 2005 Business Meeting.

We believe that WSFS did not intend for Worldcons to hold onto operating surpluses indefinitely, and that the spirit of the rules regarding financial reporting implies that WSFS expects Worldcons to spend their surplus funds in a reasonably timely manner on projects beneficial to fandom. We continue to spend our remaining reportable balance on grants and other activities that we think meet that standard. Our current goal is to make our Final Report to either the 2005 or 2006 Business Meetings.

ConJosé Asset Management Committee

WSFS Constitution section 2.9.4 says, in part, that the “Worldcon or NASFiC Committee, or any alternative organizational entity established to oversee and disburse that surplus, shall file annual financial reports….” On July 17, 2004, ConJosé’s parent corporation, San Francisco Science Fiction Conventions, Inc. (SFSFC), discharged the ConJosé Worldcon Operating Committee, thanking it for its work. SFSFC then established a ConJosé Asset Management (CJAM) Committee and charged it with managing the remaining assets and residual responsibilities of ConJosé. For the purposes of section 2.9.4, the CJAM Committee of SFSFC is the “alternative organizational entity” responsible for future reports to WSFS regarding the 2002 Worldcon.

Send any questions regarding ConJosé’s financial reports to controller@conjose.org. Send questions regarding any other residual obligations of ConJosé to info@conjose.org. For information about requesting grants from SFSFC Inc., write to secretary@sfsfc.org. Our postal mail address for SFSFC and ConJosé is PO Box 61363, Sunnyvale CA 94088-1363, USA.

Kevin Standlee
Tom Whitmore
Cindy Scott
ConJosé Asset Management Committee

August 14, 2004


ConJosé

60th World Science Fiction Convention

Income and Expense Statement Summary1

For 12 Months Ending June 30, 2004

All amounts US$

Previous Reported Balance as of June 30, 2003                               $60,516

Income

     Facilities: Comp Rooms and Suite Sales                                                                               $975                               

     Advertising Sales                                                                                                                     $700                               

     Transit Pass Refunds                                                                                                              $210                               

     Sales to Members2                                                                                                                ($632)                               

     Miscellaneous3                                                                                                                         $214                               

Total Income                                                                                                                                                             $1,467

 

ConJosé Operating Expenses

Chair Division

     Travel Expenses, Pre-Con Meetings4                                                    $7,409                                                       

     Travel Expenses, Extra Pre-Post Con5                                                   $5,689                                                       

     Staff Thank-You Gift                                                                                $1,116                                                       

     ASCAP/BMI License Fees                                                                         $504                                                       

     Other6                                                                                                             $443         $15,161                               

Hospitality Division

     Thank You Parties                                                                                    $2,370                                                       

     2003 Business Meeting Coffee                                                              $1,356                                                       

     Other                                                                                                              $371           $4,096                               

Miscellaneous

     Post-Con Mailing to Supporting/No-Shows                                $4,673                                                       

     Post-Con Exhibit Storage                                                                        $2,895                                                       

     Other8                                                                                                         $2,032           $9,600                               

Total Expense                                                                                                                                                          $28,858

Net Ordinary Income                                                                                                                                         ($27,391)

Other Income/Expense

     Interest Earned                                                                                             $370                                                       

     Interest Transferred to SFSFC9                                                          ($1,255)                                                       

     Gain (Loss) on Currency Exchange                                                           $934                 $49                               

Net Income Before Reimbursements                                   ($27,343)

     Membership Reimbursements10                                                                                        $11,079                               

Net Income Before Pass-Along Funds                                 ($38,422)

     Pass-Along Funds Paid11                                                                                                     $9,467                               

Net Income Before SFSFC Expenses                                  ($47,889)

SFSFC Expenses/Grants

     Interaction: Hugo Rockets                                                                      $2,000                                                       

     Clarion                                                                                                        $1,000                                                       

     Promoting Worldcon                                                                                   $500                                                       

     Comic Book Legal Defense Fund                                                              $500                                                       

     SFSFC Open Meeting, March 200412                                                        $500                                                       

     Other13                                                                                                            $250           $4,750                               

Net Income 12 months ended June 30, 2004                                          ($52,639)

Equity Balance as of June 30, 2004                                                           $7,878

Notes:

1:     Income & Expense Summary – For a full, much longer version of this statement, contact ConJosé at controller@conjose.org or write to PO Box 61363, Sunnyvale CA 94088-1363 USA.

2:     Sales to Members – Includes adjustment for incorrectly booked membership income that was actually royalty due Fo’ Paws.

3:     Miscellaneous – Liquidation of assets and refund from parent corporation of expenses incurred on their behalf.

4:     Travel Expenses, Pre-Con Meetings – ConJosé reimbursed travel expenses incurred by members living outside of the San Francisco Bay Area who traveled to pre-convention planning meetings.

5:     Travel Expenses, Extra Pre-Post Con – ConJosé reimbursed additional travel expenses including extra hotel nights outside of the “core” Wednesday through Monday nights incurred due to members’ responsibilities requiring them to arrive early or stay late.

6:     Chair: Other –Storage Locker, telephone expenses.

7:     Hospitality: Other – Shipping, communications expenses, promotional party expenses incurred in past years.  Includes revenue from ConSuite “fire sale” of leftover supplies.

8:     Miscellaneous: Other – Membership refund, Advertising refund, postage, bank charges, credit card fees, web site and computer/IT fees.

9:     Interest Transferred to SFSFC – Interest earned on a Worldcon’s surplus is not reportable to WSFS, as a consequence of WSFS Constitution section 2.9.4.  ConJosé transferred interest earned on its surplus after September 2002 to its corporate parent, San Francisco Science Fiction Conventions, Inc.

10:   Membership Reimbursements – This is in addition to $96,873 in reimbursements reported to the 2003 Business Meeting, and includes expenses related to reimbursement such as envelopes and postage.

11:   Pass-Along Funds Paid – This is in addition to $30,000 reported to the 2003 WSFS Business Meeting.  ConJosé calculates that its operating surplus subject to PAF is $65,129 and its minimum PAF commitment is $32,596.  ConJosé calculates that it has paid forward approximately 60% of its subject-to-PAF surplus; therefore, no further PAF payments are due. ConJosé has further directed that any PAF payments due ConJosé should be directed to the next Worldcon not yet held who can use the money.

12:   SFSFC Open Meeting, March 2004 – In March 2004, SFSFC held an “Open Meeting” to invite Bay Area fan groups to submit ideas for how SFSFC could work with them in various ways.

13:   SFSFC Expenses/Grants: Other – Corporate web site maintenance and hosting.

ConJosé

60th World Science Fiction Convention

Balance Sheet

For 12 Months Ending June 30, 2004

All amounts US$ unless noted

Assets

Current Assets

     USA Checking                                                                                                                       $9,128                               

     Bulk Mail Account                                                                                                                       $3                     $9,131

Fixed Assets

     Mailbox Key                                                                                                                                  $2                            $2

Total Assets                                                                                                                                                              $9,133

Liabilities & Equity

Liabilities

   Accounts Payable                                                                                                            $1,255                     $1,255

Equity

     Total Equity                                                                                                                           $7,878                     $7,878

Total Liabilities & Equity                                                                                                                                       $9,133


ConJosé

60th World Science Fiction Convention

Income and Expense Statement Summary1

July 1999 through June 2003 – RESTATED June 30, 2004

All amounts US$

Income                                                            % of Income         Change from Original

       Memberships                                                              $710,801            72%                        $481        

       Art Show                                                                     $144,972            15%                        $0            

       Dealers Room                                                               $61,393            6%                          $0            

       Pass-Along Funds Received                                     $27,040            3%                          $0            

       Sales to Members                                                          $7,436            1%                          $0            

       Advertising Sales                                                          $6,300            1%                          $0            

       Grants & Donations                                                      $5,934            1%                          $0            

       Miscellaneous5                                                             $16,771            2%                          $0            

Total Income                                                                                                $980,646100%          $481

Expenses

Facilities Division

        Convention Center Rental                                       $111,000                                           $0            

        Decorator6                                                                  $128,305                                           ($10,000)

        Other6,7                                                                          $62,935            $302,241              31%$10,000                           $0

Exhibits Division

        Art Show8                                                                   $134,371                                           $0            

        Dealers Room                                                                $6,645                                           $0            

        Exhibits                                                                           $8,656            $149,671              15%     $0                               $0

Publications Division

        Pre-Convention Publications                                    $35,730                                           ($100)     

        At-Convention Publications                                     $55,618                                           $0            

        Other9                                                                              $2,066            $93,414                 10%     $0                         ($100)

Support Services Division

        Technical Equip/Svcs                                                $30,054                                           $0            

        Office Expenses                                                           $33,226                                           $0            

        Treasury                                                                       $16,832                                           $130        

        Other10,11                                                                       $17,243            $97,355                 10%  ($0)                           $129

Member Services Division13

        Registration                                                                 $23,200                                           $65          

        Childcare                                                                      $12,890                                           $0            

        Other12                                                                            $5,245            $41,335                 4%($23,135)                        $65

Hospitality Division

        Con Suite/Fan Lounge                                               $22,546                                           $0            

        Hugo Nominee Party 2001                                           $5,096                                           $0            

        Other14                                                                            $8,803            $36,445                 4%       $0                               $0

Programming Division

        Guest of Honor Expenses                                          $16,087                                           $0            

        Green Room                                                                   $5,307                                           $0            

        Other15                                                                          $10,351            $31,745                 3%       $0                               $0

Fairy Godfather Division

        Hugo Awards16                                                           $10,686                                           $0            

        Tours, Transit Passes                                                  $4,210                                           $0            

        Other17                                                                            $2,342            $17,239                 2%($1,163)                  ($1,163)


Events Division18

        Masquerade                                                                   $4,067                                                        $0                                   

        Hugo Awards Ceremony19                                          $4,333                                                        $0                                   

        Other20                                                                            $2,090                        $10,491       1%        $0                           $0

Chair Division

       Miscellaneous21                                                             $8,370                        $8,370         1%                                       $0

Total Expense                                                                                                           $788,304     80%                         ($1,068)

Net Ordinary Income                                                                                              $192,342     20%                           $1,550

Other Income/Expense

     Interest Earned                                                                 $7,130                        $5

     Gain (Loss) on Currency Exchange                          ($12,083)                                              ($1621)    

Net Other Income (Expense)                                                                                  ($4,952)                                              ($1,616)

Net Income Before Reimbursements                                                                   $187,389     19%                                  ($67)

     Membership Reimbursements2                                    $96,873                                10%                       

Net Income Before Pass-Along Funds                                                                 $90,516       9%                                  ($287)

      Pass-Along Funds Paid3                                              $30,000                        3%                                 

Net Income as of June 30, 20034                                                                             $60,516       6%                                  ($287)

Notes:

1:     For a full, much longer version of this statement, contact ConJosé at controller@conjose.org or write to PO Box 61363, Sunnyvale CA 94088-1363.

2:     Additional reimbursements were paid after June 30, 2003. If you think you were entitled to reimbursement and have not received it, contact ConJosé at the address in Note 1.

3:     ConJosé still has remaining convention-related expenses not reflected on this statement. Note that this statement reflects the committee's status as of the end of our most-recent fiscal year, June 30, 2003, and we have incurred additional expenses since then.

4:     This figure is the anticipated starting figure for ConJosé's report to the 2004 WSFS Business Meeting.

5:     Income: Miscellaneous – Comp room resale, ice sales, Scooter rental, Masquerade, tour tickets and transit passes, writers’ workshop, childcare fees, video arcade royalty.

6:     Facilities: Decorator/Other – Typographical error in original report.

7:     Facilities: Other – Security, Telephones, First Aid, Traffic Control, gratuities, Civic Auditorium and Hotel meeting space rental.

8:     Includes payments to Artists.

9:     Publications: Other – Press Room, miscellaneous publication administration.

10:   Support Services: Other – Pre-con promotional parties, Staff Lounge, Volunteers, Logistics, Internet Lounge, IT Expenses.

11:   Support Services: Other – Figures do not appear to sum due to rounding.  ($0) is actually ($0.35).

12:   Member Services: Other – Scooter rental, sales to members, film program equipment.

13:   Member Services Division – There was an error in the original report’s formulas for this section.  Reported Registration expenses of $23,135 were reported twice but only included in the division total once.  Because this report corrects the double-reporting error, the total changes for this section do not appear to sum properly.

14:   Hospitality: Other – FanSpace, additional catering, post-con thank-you parties.

15:   Programming: Other – Children’s programming equipment, specific room fees, IATSE fees, Dances sound and lighting, Writers’ Workshop.

16:   Fairy Godfather: Hugo Awards – cost of manufacturing trophies, bases, nominee pins and shipping trophies to recipients no present; mailing to members of MilPhil advising them of their right to nominate for 2002 Hugo Awards and mailing 2003 Nominating Ballot to ConJosé members.

17:   Fairy Godfather: Other – Site Selection ballot printing, Business Meeting additional microphones, Mark Protection Committee donation.

18:   Events Division – Technical and Facilities costs are in other divisions.

19:   Events: Hugo Awards Ceremony – Includes cost of pre-ceremony reception.

20:   Events: Other – Opening/Closing Ceremonies, stage signage, sign language interpreters, Patrick Stewart appearance additional expenses.

21:   Chair: Miscellaneous – ASCAP/BMI licenses, conference calls, donation refund, chair telephone expenses, at-con division meetings.


 ConJosé

60th World Science Fiction Convention

Balance Sheet

July 1999 through June 2003 – RESTATED June 30, 2004

All amounts US$

Assets

Current Assets                                                                                                                 Change from Original

     USA Checking                                                                      $6,184                                                                    $593                   

     Money Market Account                                                    $47,318                                                                        $0                   

     Canadian Agent Account                                            CA$ 7,508$5,576                                                                $0                   

     Euro Agent Account                                                   EU€ 945$1,081                                                                   $0                   

     UK Agent Account                                                    GB£ 268$443                                                                      $0                   

     Bulk Mail Account                                                                      $3           $60,604                                                $0            $593

Fixed Assets

     Computer Equipment                                                             $550                                                                        $0                   

     Mailbox Key                                                                               $2                                                                        $0                   

     Office Equipment                                                                    $240                $792                                                $0                $0

Total Assets                                                                                                   $61,396                                                                $593

Liabilities & Equity

Liabilities

   Payables                                                                    $880                                                                    $880                   

Equity

     Total Equity                                                                      $60,516                                                                 ($287)                   

Total Liabilities & Equity                                                                         $61,396                                                               $593

 


Torcon 3  report to WSFS Business Meeting at Noreascon 4 - 2004

It is with regret that Toronto World Science Fiction Convention in 2003, the corporation which operated Torcon 3, the 61st World Science Fiction Convention, reports to the 2004 Business Meeting of the World Science Fiction Society that it does not have financial statements available to present at the meeting.

The Corporation held its Annual General Meeting of members of the Corporation on May 15, 2004. At that meeting, the Board of Directors and Convention Chair did not present financial statements for the fiscal year ended December 31, 2003 for the Membership to approve. The AGM was adjourned until June 12, 2004. At the continuation of the meeting, the Convention Chair presented to the Members a financial statement which the Members did not approve. The Members appointed a finance committee which was directed to prepare financial statements. The committee was directed to emphasize accuracy over speed.

A new Board of Directors was also elected at the AGM.

The Members also directed the Board to only make expenditures concerning operations until such time as the December 31, 2003 financial statements are approved at a special meeting of the Members.

At the most recent meeting of the Board of Directors on August 16, 2004, the finance committee reported that it would not have financial statements ready in time for financial statements to be presented to the WSFS Business Meeting.

As soon as financial statements are approved, they will be made available to members of the World Science Fiction Society.

Some general financial information can be presented:

Torcon 3's finances are healthy.

As of July 31, 2004 the Corporation had over Cdn$125,000 (approx. US$96,500) in its bank accounts and short term investments. In addition there are still sizable receivables outstanding for souvenir book advertising, and Goods and Services Tax rebate. There are minimal known outstanding trade payables.

Passalong funds of Cdn$64,296 (US$43,000) were received by Torcon 3.

Passalong funds of Cdn$60,231 (US$46,500) have been paid out by Torcon 3

Reimbursements to volunteers, staff and program participants have not yet been paid out. Calculations of the amounts and persons to be reimbursed are continuing and reimbursements are expected to be paid out as soon as possible after the Members of the Corporation have unfrozen the funds of the Corporation.


Noreacon Four Financial Report

Through July 2004

Income

 

Donation

105.00

Interest

7,434.30

Chairman's Discresionary Practical Joke Fund

 262.21

Pass Along Funds

  44,503.29

Art Show

 21,219.00

Dealers' Room Fees

52,105.00

Miscellaneous

  266.13

Publications

22,244.00

Registration

  601,215.00

Total Income

 749,353.93

 

Expense

 

Bank Fees

 36.11

Internet

 979.00

Fannish Ads

  4,093.75

Flyers

 1,422.94

Hospitality Fuctions

  4,619.70

Marketing Display Banners

49.23

Mundane Ads

 260.46

Sales To Members

  234.68

Specialized Materials

 2,326.88

Table Expenses

 205.90

Committee Meetings

 1,906.48

Software

  1,273.66

Web

607.00

Government Taxes & Fees

  1,322.58

Goh Travel

3,940.09

Awards/Statues

  4,595.71

Nominee Amenities

 921.00

Miscellaneous

  310.78

Legal Fees

  418.00

Nesfa Clubhouse Donation

 8,700.00

Apa-Mcfi

  67.88

General Supplies

  950.17

Postage

1,476.49

Stationary

1,515.65

Credit Card & Bank Fees

 14,944.86

Treasurer Expenses

837.71

Logistics

 2,235.79

Sign Shop

 3,511.21

Photocopiers, Small

  149.98

Den Other Supplies

 16.76

Volunteers Mailings

22.20

Friday Pm Stage Decoration

 540.70

Masq Half-Time

  2,000.00

Opening/Closing Ceremonies

 181.16

Art Show Administrative

 302.89

Building New Lights

  574.37

Communication With Dealers

7.36

Decorations For Concourse

89.18

Facilities

  12,100.00

Prof. Day Care Service

5,871.25

Badges

281.33

Installment Plan Postage

332.55

Program Misc Admin

155.74

Restaurant Guide

34.94

Hugo Pin Postcard Printing

 390.75

Progress Reports

  31,847.32

Retro Hugo Booklet Print

 1,250.00

Press Relations

 41.98

Other

 398.00

Po Box Rental Fee

 540.00

Total Expense

120,892.17

 

Net Income

 628,461.76

 

TOTAL ASSETS - Cash and Equivanent

653,506.17

 

LIABILITIES

 

scooter rental

7,420.00

wheelchair rental

 -105.00

site selection voting fee

 6,800.00

temporary

 404.73

Worldcon shipping cases

3,000.00

N4 paymentplan

2,165.00

Total Liabilities

  19684.73

 

TOTAL LIABILITIES & EQUITY

  633,821.44

 


Interaction Financial Report


LACON IV8/28/2004


Admin

        ($26,024.24)

Interest

$357.15

Internet expenses

($322.17)

Memberships

$126,952.32

Pass-a-long funds

$16,162.21

Publications

($4,448.48)

Publicity

($1,621.08)

Transfer from SCIFI(L.A.con III)

$31,144.36

 

Total:

$142,200.07

 


Profit/Loss Statement

Seattle NASFIC

DBA Cascadiacon

June 2003  to June 30, 2004

Ordinary Income/Expenses

Income

Presupport

 $887.60

Membership

 $19,223.32

Donations

 $780.00

Pass Along Funds

 $568.99

Total Income

 $21,459.91

Gross Profit

Expenses

Ads/Publications

 $4,992.03

Bank Fees

 $195.01

Hotel

 $10,000.00

Receptions

 $1,750.00

Supplies

 $97.50

Other

 $130.00

Total Expense

 $17,164.54

Net Income

 $4,295.37

Balance Sheet

Seattle NASFIC

DBA Cascadiacon

June 2003  to June 30, 2004

ASSETS

Current Assets

Checking

 $5,601.19

Credit Card

 $3,142.66

Pay Pal

Total Assets

 $8,743.85

Accounts Receivable

 $-  

Fixed Assets

 $-  

TOTAL ASSETS

 $8,743.85

LIABILITY & OWNERS EQUITY

Liabilities

Current Liabilities

Accounts Payable

 $-  

Long Term Liabilities

 $28.10

Total Liabilities

 $28.10

Equity

Retained Earnings

 $4,420.38

Net Income

 $4,295.37

Total Equity

 $8,715.75

TOTAL LIABILTIES & EQUITY

 $8,743.85