25th World Fantasy Convention Art Show

Providence, Rhode Island, USA November 4-7, 1999

Dear Artist,

This year's World Fantasy Convention will be held in Providence, Rhode Island, from November 4 to 7, 1999.


If your address label has a star on it, you have (as far as I am aware) exhibited in a World Fantasy Convention art show sometime in the past 3 years or have been a Guest of Honor at a World Fantasy Convention. You are exempt from the jury selection process, and may pay your fees and request space without any further steps. If your label has no star on it, you must go through the jury process, unless you let us know which WFC Art Show Director you exhibited with.

What To Send Us

In order to be considered for this show, we must have your samples no later than July 19, 1999. Samples can be: tear sheets, photos, magazine covers, slides. Please do not send originals of any kind, full-sized prints, or transparencies.

If you would like them returned to you, you must include a stamped, self-addressed envelope large enough to hold your samples.

At least 3 but no more than 6 samples must be included. Please send 3 copies of each sample. Space will be allocated first come, first served, with the concurrence of the jury for inclusion in the WFC art show.

Please send in your space request form with your jury materials to the address on the form. This will enable us to put your name on your space as soon as the jury has passed your work without the additional delay of another mailing. Do not send the fee until you are approved. If you are approved for the show, we will send you a confirmation letter and a bill for your space at that time. If you need to change your reservation you may do so then. If you are not approved, we will send you a note to that effect as well.

If you passed the jury for one of the last three World Fantasy Art Shows, you just need to fill out the space request form, include the name of the show in which you exhibited and the show director (we are required to check), and a check or money order for the amount of space you wish to reserve.

Please include a LSASE with $0.55 (2 oz) postage for your confirmation materials. You will be receiving bid sheets and your artist/print shop control sheets. Please let us know if you need more than 1 control sheet (each has room for 20 pieces).

Mail-In Artwork

Mail-in artwork is subject to a $10 additional fee per artist. The address to which to mail in your artwork will be included in your confirmation letter. Do not mail artwork to the MCFI PO box address. All artists shipping to the show must ship prepaid. You should utilize reusable cartons/packing material and must include sufficient postage to cover return shipping and insurance. Please specify in writing which service (UPS, Federal Express, USPS, etc.) you want your art returned by, and the exact amount of insurance, if any. If no special instructions are given, the art will be returned via UPS, insured.


There will be ample space for both 3D and 2D work. All 2D work and print shop display will be on lighted 4' by 6' panels. Please let us know if you have any special needs (electricity, free-standing artwork) and we will try to accommodate them. There will be print shop space available to exhibiting artists. We will provide hanging hardware (hooks, clips, etc.).

Print Shop

Open to exhibiting artists only. There will be no commission. A flat fee of $1 per item entered will be charged. For example, if you bring four copies each of 4 different prints the fee will be 4 x 4 x $1 or $16.

We will have some space for special displays. If you wish to bring a special display for your art, we will try to accommodate you, but there may be space limitations. All such requests will be handled on a case-by-case basis.


Panel fees are US$50 for a 4' x 6' panel, US$100 for 2 panels and US$150 for 3, with a maximum of 3 panels (1 bay) per artist. Tables are $65 for a 6' x 30" table, $35 for a 1/2 table and $20 for a 1/4 table, with a maximum of 2 tables per artist. All funds must be in US dollars drawn upon a US bank. Make checks and money orders payable to MCFI.


There will be convention awards given out.


Support your fellow artists! We need volunteers! If you would like to help with set-up, tear-down, the auction, or in any other way, please contact us at:

Ted Atwood, 25th WFC Art Show, c/o MCFI, PO Box 1010, Framingham, MA 01701.

Email: info@noreascon.org


  1. Art should be of a Fantasy, Horror (Dark Fantasy), or similar theme. Science fiction art with fantasy elements is also acceptable. Only original artwork will be hung in the show. There will be no "resold" artwork allowed--all work must be the property of the artist exhibiting at the show. An agent may be designated to bring artwork to and from the Art Show.
  2. The 25th WFC reserves the right to refuse the exhibition of any piece for any reason. Works that are judged to be libelous, plagiaristic, obscene, or detrimental to the value of trademarked characters will not be permitted. Likewise, no artwork from commercial patterns, kits, or molds is permitted. If you have any questions, include a sample of the questionable piece with your jury materials. If problems arise, you may be requested to not show a particular piece.
  3. All two-dimensional artwork must be matted, mounted, or framed. When hanging, please allow enough room for bid sheets. Small three-dimensional artwork (such as jewelry) must be in a lockable, closed display case. Small items without a case should be securely fastened to a larger display board or device. Limited display case space may be available; please inquire. The 25th WFC is not responsible for theft or damage to small pieces displayed without these precautions.
  4. All artwork must be clearly labeled. A bid sheet must be made out for all pieces, whether for sale or not. The piece number must be on the back/bottom of each piece (on stickers which will be provided), as well as the artist's name and piece title. If you are mailing in your artwork, you should include a hanging diagram. Please allow room for your bid sheets and any other materials (business cards, etc.) you wish to display.
  5. Once entered in the show, no piece may be withdrawn before the close of the show on Sunday, nor may the conditions of sale, amount of minimum bid, NFS status, etc., be changed without the express approval of the Show Director.
  6. The Art Show will be set up Thursday morning. Art will be accepted for display Thursday afternoon. A receipt will be issued for all art accepted. Artwork may not be reclaimed without this receipt and identification. If you can not reclaim your art yourself, please make prior arrangements with the Show Director.
  7. All pieces that receive 8 or more bids will go to auction. The Director reserves the right to reduce or increase the number of bids required.
  8. Photos will not be allowed within the art show without the express permission of the Show Director. Please do not give anyone permission to photograph your artwork in the Art Show. Press photographers may be allowed to take wide-angle shots of the room, or photograph a particular artist's panels with the artist present, but only with permission from the Show Director.

Print Shop

All prints must be clearly labeled with the artist's name, the title, and the print shop price. We encourage shrink-wrapping for the print shop copies, to protect against damage from handling.

Both matted and unmatted copies are allowed in the print shop, but unmatted copies must be either packaged in plastic with cardboard backing or rolled into tubes with one matted copy for display. No loose unmatted prints will be allowed in the Print Shop.

General Information

All pieces are sold without any reproduction rights. We will provide a list of pieces sold, with the names and addresses of the purchasers.

An art auction, if needed, is planned for 10 AM Sunday morning, 11/7/99.

Be prepared for the Art Show staff to handle your sold artwork. Please provide packing materials for small 3D objects.

You do not have to be a member of the 25th WFC to exhibit in the Art Show. However, once the convention begins, everyone must have a convention badge in order to gain access to the show. Memberships are available for $125 each through 15 October 1999. If you or your agent are attending, please plan to pick up all artwork between the hours of 4:00 and 7:00 pm Sunday.

If you have any questions, please feel free to contact me: Ted Atwood, 25th WFC Art Show, c/o MCFI, PO Box 1010, Framingham, MA 01701.

Email: info@noreascon.org



Site Map. An easy way to navigate these pages.

MCFIBoston InformationNortheast ClubsNortheast ConventionsLinks

© MCFI, 1999-2009. All rights to content reserved to Massachusetts Convention Fandom, Incorporated, unless otherwise indicated.
Address inquiries to MCFI, P.O. Box 1010, Framingham, MA 01701; 617-776-3243 (fax); info@noreascon.org.
For further details, read the fine print. This page maintained by webmaster@noreascon.org.

The Blue Ribbon Anti-Censorship Campaign!